A Notary Public is a person of utmost integrity, licensed and insured by the state, entrusted with the responsibility of administering oaths, validating signatures, and confirming the identity of signers.
To become a Notary Public, one must undergo a thorough application and approval process. Once successfully completed, the Notary Public gains the legal authority to authenticate signers' identities, oversee document signings, and perform various other important tasks.
To carry out these notarial acts, the Notary Public is required to verify the signer's identity and ensure the completion of all necessary documents. This involves requesting proof of identification, such as a driver's license or passport, from the signer. Once the signer's identity is confirmed and the documents are fully filled out, the Notary Public will affix their signature, date, and stamp onto the documents.
However, a Notary Public will refuse to administer an oath or notarize a document if they suspect any illegal or fraudulent activity. They also take great care to ensure that the signer is not being coerced and fully comprehends the implications of the transaction at hand.
The notary process is a vital step in ensuring the authenticity and legality of various important documents. When you need a document notarized, it means that a certified notary public has verified the identity of the signer and confirmed that they are willingly and knowingly signing the document.
The notary process typically involves the following steps:
1. Verification of Identity: The notary will request identification from the signer to confirm their identity. Acceptable forms of identification may include a driver's license, passport, or other government-issued identification.
2. Notary Journal: Notaries are required to maintain a journal of their notarial acts. After presenting the notary with your identification, they will take down your information and then you will sign in the journal. This journal includes details such as the date, type of document, identification presented, and any fees collected. The journal serves as a record of the notarization and can be used for reference or legal purposes.
3. Document Review: The notary will carefully review the document to ensure that it is complete and ready for notarization. They will check for any missing information, signatures, or dates that may be required.
4. Signing and Notarization: Once the document is reviewed and the signer's identity is verified, the signer will sign the document in the presence of the notary. The notary will then affix their official seal or stamp, along with their signature and the date, to the document.
5. Oath or Affirmation: In some cases, the notary may administer an oath or affirmation to the signer. This is a solemn promise by the signer that the information contained in the document is true and accurate to the best of their knowledge.
6. Notary Certificate: Depending on the type of document, the notary may attach a notary certificate. This certificate states that the document was notarized and provides additional information about the notary's commission and authority.